Land use planning creates the preconditions for a sound residential and living environment. The Land Use Permits product in Cloudpermit includes Zoning Permits, Conditional Use Permits, and Special Use Permits.
Many workflows in the Cloudpermit Land Use Permits product are similar to the Building and Planning. Look here if you don't find a suitable support article under Land Use Permits.
Application creation and submission
The application creation process for Land Use Permits is similar to the Building and Planning permits. Cloudpermit applicants select Land Use for the application type to see which categories, i.e., permit types Cloudpermit provides for Land Use permits during the application creation. Applicants choose a category that shows the available work types and targets for the selected category.
Cloudpermit displays applicants a correct application workspace with required forms and attachments (if any are required for the permit type) according to the category type selection.
Applicants fill out the required application data, sign off on the application and submit it to the municipality's planning department through Cloudpermit.
Municipal planning authorities will review each Land Use permit application separately. The review may include other application reviews required from other planning professionals in the municipality. The municipal authorities may also assign the application to the Council and Committee meeting(s) to receive a decision.
Applicants have the right to appeal the application when they receive a rejected planning permission for reasons they think are against the planning policy, are granted planning permissions in conditions they object to, or the decision on planning applications is not given within the agreed deadline. The application will be assigned to the appeal tribunal.
Municipal planning authorities will move the application to the Appealed step in Cloudpermit after receiving the Applicant's objection and assign it to the appeal tribunal. The application will have an Application Appeals section after the rejection in the workspace. The tribunal, appeal date, and scheduled meeting are both visible in this section.
After the decision, the Municipal Authority rejects the application or restores it to the review step to continue with the process.
The Municipal Planning Authority will issue the permit after the approval is completed for that step. The permit will be issued in the approval application in Cloudpermit, and it is downloadable in the Permits section. The Applicant will be notified about the permit issuance.
The final step in the Land Use Permits process is the Fulfillment step. The application has undergone all required approval steps, and the Land Use permit has been issued. The Municipal Authority sets the application to finished.
Circulation, Council and Committee Meetings, and Public Notice
Some application types may also require circulation, council and committee meetings, and public hearings (Public Notice) before approval and the fulfillment step.
Circulation is for Special Use and Conditional Use permits. Cloudpermit allows municipalities to decide which internal and external organizations, agencies, and corporations may participate as stakeholders in the circulation process.
In practice, the responsible municipal authority circulates the planning approval to the stakeholders, such as fire, water, or sewerage departments requesting comments or approvals in Cloudpermit. This way, comments, and approvals can be requested from all stakeholders concurrently, which speeds up the approval processes.
Council and Committee Meetings
The Council and Committee Meetings feature is for Special Use and Conditional Use permits. Following a strict municipality-based protocol, these meetings are held to decide on planning applications under agreed policies in the local government.
Each approval application can be assigned to an upcoming meeting enabled within Cloudpermit, automatically creating and sharing agendas and other relevant documents within the Committee and Council Meetings feature. Also, the decision will be uploaded to the application's Council's Decision section.
The Public Notice feature is available for Special Use and Conditional Use permits. Through Cloudpermit's Public Notice feature, municipal authorities can notify the public of specific planning application-related matters online and display an advert in their local newspapers. Citizens can self-register to receive the application decision, either approval or denial, through a link or a QR code the municipality will provide on its website or social media.
When a user has created a Zoning, Special Use, or Conditional Use permit application and needs a building permit, the building permit can be initiated from each of the previously mentioned permits. That way, Cloudpermit can help the applicants by copying information from the permit applications mentioned previously and linking the workspaces. Usually, the building permit application is created when the Zoning, Special Use, or Conditional Use permit is issued. Still, sometimes the application is completed and submitted before the Zoning, Special Use, or Conditional Use permit is issued.