Land Use Permits|Authority|Reviewing a submitted application

An Applicant has submitted a Land Use Permit application, and the Municipal Authority begins reviewing it.

Click Begin Review in the Application workspace.
 

The Application workspace includes sections, like Conditions, Application Data, Attachments, Reviews, Circulation, Council and Committee Meetings, and Public Notice depending on the permit type. The Internal Notes section is for municipal authorities to add notes. All notes are visible to other authorities within the department. They are not shown to applicants. 

The Public Notice feature allows municipal authorities to manage information and tasks relating to public hearings and notices of specific planning applications in Cloudpermit. It also helps neighbors and citizens supply their opinions on the planning proposal as part of the approval process.

Checking application data

  1. Start with Application Data. Click the application form to enter it and check the provided information. If any new forms must be included, click Add New Form+, select the form from the drop-down list and click Add.

Checking attachments

  1. Scroll to Attachments and check if the Applicant has provided any documents. Take a look at the articles for handling attachments here.

Adding reviews

  1. Scroll to Reviews. If the application requires a review from another authority, click Add New Review+, select the review type, a Reviewer, and click Save Review Request. The Reviewer will receive an email notification regarding the request. The request also appears in the Reviewer's Tasks and request section in the Dashboard.

Adding a circulation request

  1.  Scroll to Circulation if the application requires a third-party organization's evaluation. These third-party organizations can be, for example, Fire, Electricity, or Gas Departments. Click Add Circulation Request+ to add a circulation request.

See more steps for Circulation here.

Assigning the application workspace to the Council and Committee Meetings

The Council and Committee Meetings feature belongs to the Cloudpermit planning approval process. Usually, these meetings follow a strict municipality-based protocol because they are held to decide on planning applications under agreed policies in the local government. The Special Use and Conditional Use permits will require this process.

  1. Select the meeting type in the Dashboard and click the "date" link to enter the meeting.Graphical user interface, application

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  2. The meeting types are in tabs under Meetings. Move from one meeting to another by clicking tabs.Text

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  3. Select the meeting in the tab. Click Create a meeting.
  4. Select the Meeting type, Meeting date, and Meeting time. Enter description. Click Create.Graphical user interface, application, Word

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  5. The meeting request has been created. You can edit the meeting date, time, or description, cancel it, or close it.

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Adding a condition

Sometimes, municipal authorities will add a condition(s) for the Land Use Permits, like Special Use and Conditional Use Permits before approving the application and issuing the permit. 

  1. Scroll to Conditions and click Add Condition.
  2. Enter the condition text and click Add Condition.
  3. The condition has been saved to the application.

Public Notice

Scroll to Public Notice. 

The Public Notice feature allows municipal authorities to manage information and tasks relating to public hearings and notices of specific planning applications in Cloudpermit. It also helps neighbors and citizens supply their opinions on the planning proposal as part of the approval process. 

Cloudpermit supplies buffer zone functionality that finds properties and their owners within a radius decided by the municipal. A listing of mailing addresses of property owners can be enabled with the proper integrations with the authority's GIS property data. 

The planning department authorities can add new contacts to the contact list in Cloudpermit. At the same time, citizens can self-register to receive the application decision, either approval or denial, through a link or a QR code that the municipality has added on the website or social media. Users who sign up via the QR code will automatically be notified, while users added manually must be notified manually.

The Public Notice process is similar to the Planning product process. See more steps to use the Public Notice feature here.

Adding a Council/Commitee Decision

  1. Scroll to Council/Committee Decision. Upload the decision by clicking Upload Council's Decision and adding the decision document from your computer. See more steps here.

Adding a permit fee

  1.  Scroll to Fees & Payments. Add a permit bill by clicking Add Permit Bill+.
  2. Fill out the permitting bill. See more steps here.

Ready to Issue

  1. After all data in the application is completed, click Ready to Issue.
  2. Click Yes.
     
  3. The application is moved to the Ready to Issue step. An applicant has received an email notification regarding the status change.

The Land Use Permits application review for Special Use, and Conditional Use permits are similar to the Planning review process. Take a look at the articles on Planning applications.

 



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